Data Repository Analyst, Archives and Special Collections – University of MN Twin Cities

Data Repository Analyst (UL448)

Job ID



Twin Cities

Job Family

Information Technology

Full/Part Time




Job Code


Employee Class

Acad Prof and Admin

About the Job

The Data Repository Analyst provides timely data repository management and coordination of curation tasks with an interdisciplinary team of data curators in the University Libraries and the Data Curation Network (DCN) for incoming data deposits to Data Repository for the University of Minnesota (DRUM). The position supports the University Libraries’ role in the University’s Research Data Policy to ensure accessibility and preservation of research data through curation, metadata, repositories, and other access and retrieval mechanisms to meet federal, state, sponsor, and University requirements. The position reports to the Director of the University Digital Conservancy (UDC) and is a member of the Digital Conservancy program.

The position is a temporary, one-year full-time appointment providing coverage of responsibilities.  The annual salary minimum for this position is $58,538.  The Libraries offer a competitive salary commensurate with experience, excellent benefits and possibility for flexible work location arrangements.


Institutional Context
The University of Minnesota Libraries develops and supports innovative services, collections, and partnerships that engage 50,000 students, 4,000 faculty, and 16,000 staff in the pursuit of knowledge. As the state’s only research library, it reaches well beyond campus borders to develop and deliver high-demand services and programs to 5.6 million Minnesota residents, 485,000 alumni, and a global community of scholars. The Libraries’ culture is deeply collaborative and supportive, with a variety of opportunities for mentorship and pursuit of goals.  Located in the heart of Minneapolis and St. Paul, the Libraries has a significant presence on the Twin Cities campus, including libraries on the west and east banks of the Mississippi River in Minneapolis, and in St. Paul.


Data Review and Analysis (25%)

  • Appraises all dataset submissions including file format review, appropriateness for repository scope, and submitted metadata and documentation.
  • Approves, rejects, or refers researchers to disciplinary repositories as appropriate when determining the appropriateness of datasets.
  • Performs pre-accessioning digital appraisal and verification of data files and applies digital preservation strategies to newly acquired content at the point of ingest into the repository.
  • Applies policies, guidelines, and best practices to the decision-making process for managing datasets.
  • Investigates new data file formats submitted to the repository.

Repository Services (25%)

  • Manages the [email protected] email account and provides timely and high-quality customer service to data submitters and inquiries.
  • Provides consultation services for researchers with questions about submitting to the data repository.
  • Supports researchers during the data upload process.
  • Supports system-wide dataset submissions through campus libraries into existing curation and publication workflows.

Curation Process (20%)

  • Triages and assigns all incoming datasets for curation service to data curators; recommends to curators datasets for curation through the Data Curation Network.
  • Provides curation of datasets as needed.
  • Identifies and defines repository process and data curation improvements.
  • Maintains and updates the data curation handbook.
  • Supports post-curation work, including versioning datasets, managing embargo requests, and maintaining and updating metadata on dataset records and in DataCite for DOIs.

Data Recruitment (15%)

  • Assists liaisons in content recruitment, identifying digital resources that require long-term preservation and merit sustained access, including datasets.
  • Meets with data curators regularly to discuss relevant topics/concerns/policy issues.
  • Coordinates training of workflow process and publication of datasets in the repository for data curators and responds to curator questions.
  • Maintains awareness of other repositories and their practices/criteria, to assist with redirecting datasets as necessary.

Repository Operations (15%)

  • Tracks repository statistics including growth and use.
  • Meets regularly with the UDC Director and the Digital Records and Repositories Archivist to remain current on repository planning and to coordinate responses for repository-related issues.
  • Works with Digital Records and Repositories Archivist and/or the repository System Administrator to troubleshoot technical or operational issues with the repository, or to put new features/workflows into place for the data repository.
  • Participates in committees or working groups related to the data repository including Research Data Services (RDS), DRUM Curators, DSpace Management Group, and DSpace Migration Project.



  • BA/BS plus at least two (2) years of experience, or master’s degree.
  • Experience with conducting data analysis and curation and communicating results or recommendations to stakeholders.
  • Experience working with repository platforms or software.
  • Experience with digital preservation strategies.
  • Experience in project management and process documentation.
  • Commitment to diversity, equity, respect, and inclusion.


  • Experience working with scientific data.
  • Proficiency in Microsoft Excel
  • Demonstrated creativity, initiative, self-direction, and innovative thinking.
  • Interest in problem-solving and analytical solutions.
  • Facility in use of technology or coding languages.


Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning.  We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Please attach the following documents in Word or PDF Format:  (DO NOT copy and paste.)

  • Resume.  
  • Cover Letter (identify cover letter with UL448).  
  • Names, addresses, telephone numbers, and e-mail addresses of three current references. 

Additional documents may be attached after application by accessing your “My Activities” page and uploading documents there.  Review of applications begins immediately and will continue until the position is filled.


The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.