#1466 Workspace Planner & Designer
Regular
St Paul, MN, US
Yesterday
Requisition ID: 1466
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JOB TITLE: Workspace Planner & Designer
OPEN TO: This job is open to all applicants.
LOCATION: History Center – 345 W Kellogg Blvd., St. Paul, MN 55102
SALARY: $3,651.00 monthly minimum
STATUS & HOURS: Full-time, regular (approximately 2088 annual hours) position.
BENEFITS: Eligible to participate in the State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.
DEPARTMENT: Facilities & Risk Management
CLASSIFICATION: 08L Professional
SUPERVISORY: No
HIRING MANAGER: Facilities Manager, History Center
POSTING DATE: July 29, 2021
DEADLINE DATE: August 12, 2021
TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org/jobs and include a resume and cover letter by the application deadline date.
DESCRIPTION: This position exists to directly support facilities management and operations of the Minnesota History Center building and grounds on the State of Minnesota Capitol Complex in downtown St. Paul. The Workspace Planner & Designer is responsible for creating and maintaining optimal work spaces for staff, volunteers, and interns, focusing on safety and accessibility, while supporting an inclusive and positive workplace. This position will work closely with the Facilities Manager to review and revise all space management program documents, implement a project tracking system for moves, adds, and changes (MAC) activities, and develop floor plans and monitor space utilization data in a new computer aided facilities management (CAFM) system. The Workspace Planner & Designer will also play a vital role in developing an office ergonomics program for all MNHS Sites, including rolling out a new online self-assessment tool, managing an inventory of furnishings, and providing opportunities for learning and development.
SUMMARY OF WORK: 1) Manage all workspace move, add, and change (MAC) activities in staff occupied spaces, collaborative rooms, and other common areas; 2) Lead statewide office ergonomics in collaboration with Human Resources; 3) Maintain office floor plans and space allocation data using computer-aided facilities management system (CAFM) system; 4) Manage finishes materials and product library and oversee building wide storage, inventory, and distribution of furnishings and building materials attic stock; and 5) Perform other essential facilities functions.
MINIMUM QUALIFICATIONS:
Successful completion of a two year post-secondary program or higher.
Five years of professional experience working in commercial furniture, planning, architecture, facilities management, interior design, property management, or related industry.
Professional experience providing ergonomic assessments and/or managing an office ergonomics program.
Ability to perform manual tasks such as furniture assembly, measuring, drawing, handwriting, and searching through plans and documents. Work may include reaching with hands and arms; climbing or balancing; turning, twisting, or bending at the waist; stooping, kneeling, crouching, or crawling; tasting or smelling.
Required to lift and carry objects weighing up to 50 pounds.
Valid driver’s license and willingness to travel.
DEMONSTRATED SKILLS IN:
Creating 2D drawings of office furniture systems using CAD software applications (or equivalent).
Maintaining floor plans and reporting on space utilization using a computer-aided facilities management (CAFM) system.
Commercial furniture selection for office and public settings.
Reading construction documents, building plans, and blueprints.
Conducting in person ergonomic assessments in an office setting.
Assembly, installation, demolition, and inventory management of office furniture systems.
Creating a variety of effective work products in GSuite applications (Gmail, Calendar, Drive, Sheets, Sites).
Thinking imaginatively and problem solving.
Customer service and interpersonal communications skills sufficient to establish and maintain effective working relationships with a diverse group of users including museum visitors, vendors and contractors, and staff and volunteers.
Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.
Working independently and taking individual initiative while also being able to collaborate effectively and contribute positively in a team environment.
Working collaboratively and effectively with colleagues in multiple organizational functions in diverse physical locations.
KNOWLEDGE OF:
Industry trends and standards, particularly in a post-pandemic workplace (IFMA, BOMA, ASID, WELL Building, BIFMA, IEA, HFES, etc.)
Human Factors and Ergonomics.
Space planning and management, furniture systems, ergonomic equipment, and commercial office furniture.
Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes, including Americans with Disabilities Act (ADA).
DESIRED QUALIFICATIONS:
Five years experience working in a large and complex campus setting and/or in a museum, library, or educational environment.
Five years of project management experience.
Familiarity with the Space Planning and Management, Move Management, and Workplace Services modules in ARCHIBUS, a computer-aided facilities management system (CAFM)
Certificate program or industry credentialed certification in Facilities Management (or equivalent).