Weekend Facility Coordinator (PT) – Bell Museum, University of MN Twin Cities

Bell Museum 

Part Time Annual Pay Range: $21,000-$27,600

This is an 60% position, 24 working hours a week.

Benefit Eligible at your own expense

Location: UMN St Paul Campus

Application Deadline: June 13, 2022

About the position:

This is a time of growth and opportunity for the Bell Museum as we celebrate our 150th anniversary in 2022. As the Weekend Facility Coordinator, you will have the opportunity to directly impact the visitor experience by ensuring the Bell Museum facility is in tip-top shape for all to enjoy. As a primarily public-facing unit of the University of Minnesota (as part of the College of Food, Agricultural and Natural Resource Sciences – CFANS), the Bell Museum is responsible for welcoming scores of regular visitors, as well as those attending special events held on site. In this role, you will be an active member of the Bell Museum community.

We are looking for someone to join our team who is inspired by our mission to ignite curiosity and wonder, explore our connections to nature and the universe, and create a better future for our evolving world. We believe that difference is a strength and are looking for candidates that reflect and respect diversity. We encourage you to apply for the position even if you do not believe you meet every qualification.

This position is expected to work 24 hours per week.

What you’ll do:
Building Management 50%

● Assist the Museum Facility Manager in administering the Bell’s facilities management programs to ensure that the building’s public spaces are clean, safe and secure.
● Act as the primary contact for facility-related issues when the Museum Facility Manager is not on site.
● Work with Visitor Services and ticketing Coordinators, Education staff, and Rental Leads to ensure smooth operation of the museum on weekends. Troubleshoot and resolve facilities-related issues as they arise.
● Coordinate access and communicate with the University’s Facilities Management (FM) department and other University personnel working in and around the facility.
● Lead routine checks of the museum to ensure the museum is clean and secure and that HVAC and other critical building systems are functioning properly. Determine when and how problems are resolved. Remedy and/or report issues to the Museum Facility Manager and Facilities Management personnel.
● Serve as the weekend contact for lighting systems, AV systems, and motorized shades. Assist staff with operation of these systems.
● Identify and perform cleaning and maintenance tasks where needed.
● Ensure that the museum is a welcoming environment for all visitors by monitoring barriers to participation for visitors with disabilities.
● Verify proper operation of disability assistance equipment such as power assist doors and lift tables. Problem-solve as needed.
● Resolve problems with traffic, grounds and parking as they arise.
● Manage weekend loading dock deliveries and pickups.
● Conduct weekly inspections of eye wash stations and initial safety tags when complete.

Event and Rentals Support 20%

● Supervise event set-up, breakdown, and cleanup.
● Modify schedule as needed to accommodate evening weekend events and their needs.

Student Staff Management 15%

● Assist in training and evaluation of student facilities assistants who perform cleaning and events duties for the museum.
● Lead, evaluate, provide guidance and direct the work of student employees when the Facility Manager is not present.

Safety, Security, and Emergency Plan Management 15%

● Understand and implement Building Emergency Procedures when necessary, sharing building emergency coordinator duties with Weekend Managers.
● Be the main escalation point for Visitor Services and Education staff should a visitor need to be confronted.
● Maintain familiarity with security, alarm and fire suppression/detection systems.

Required Qualifications:

● BA/ BS degree or four years of related experience in operations and building management.
● Experience supervising and directing the work of others
● Ability to problem-solve
● Strong customer service skills, including written and verbal communication
● The person in this position needs to move about the museum, including occasionally ascending /descending a ladder or positioning themselves to reach under tables or exhibits.
● The position occasionally moves equipment weighing up to 50 pounds

The mission of the Museum is to ignite curiosity and wonder, explore our connections to nature and the universe, and create a better future for our evolving world.

The Bell Museum is Minnesota’s official natural history museum, established by the legislature in 1872 and held in trust by the University of Minnesota. For over a century, the museum has preserved and interpreted our state’s rich natural history and served learners of all ages. Additionally, our scientific collections contain over one million specimens, representing every county in Minnesota and various locales around the globe, and the Whitney and Elizabeth MacMillan Planetarium expands the mission to the universe and points beyond.

We take care of you:
● Eligible for the University’s medical, life and dental insurance programs at your own expense.
● This position is eligible for an annual performance incentive bonus
● Come. Work. Stay. Play. The U of M is conveniently accessible by light rail, bus, and bike.
● And we offer discounted bus transportation through our “U-Pass” program.
● The University of Minnesota embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

In addition to the online application, please submit a resume and a cover letter. Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).

For questions about the position contact Kate Sigurdson, [email protected]. 

We believe it is essential to create an environment that welcomes and empowers people from historically underrepresented​ ​​and marginalized communities to have equitable access to the museum’s resources as well as opportunities to transform our work.  We are committed to upholding the diversity, equity, and inclusion definitions and values set forth by the College of Food, Agricultural and Natural Resource Sciences and the University of Minnesota.

These values will be integrated in all aspects of the museum, including:

• Hiring, recruitment, retention, and advancement of staff and volunteers
• Selection and evaluation of program and exhibition content
• Providing meaningful opportunities to participate in planning and leadership

Read more about our commitment to diversity, equity, accessibility & inclusion on this page.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:  https://safe-campus.umn.edu/return-campus/get-the-vax

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.