Salary: See Position Description
Location: 390 Robert St. N., St. Paul MN 55101, MN
Job Type: Full-Time
Department: Regional Administration
Job Number: 2017-00184
Description
The Metropolitan Council has a full-time vacancy for Manager, Records and Data Practices.
The posting is open continuous, preference will be given to applications submitted by August 27.
The ideal candidate for this position will have the experience and education to successfully manage a complex records management program in a diverse public organization. He or she will be able to collaborate with stakeholders from various backgrounds to develop and support a program that is accountable, compliant, accessible, and cost effective.
Hiring Salary Range: $72,155 Annual – $81,910 Annual
This position is responsible for the maintenance of the Council’s records management program, and the management of the Council’s existing contract with its external document storage vendor. This position will work with departments and stakeholders across the organization to develop, update, and maintain their records retention schedules, and also serve as a key member of the Enterprise Content Management team. Reporting to the Enterprise Content Management Director, this position will additionally provide guidance and serve as an expert resource to staff regarding the Council’s compliance with state and federal data practices legislation, facilitate the fulfillment of data practices requests, and develop training to empower staff to comply with records retention and data practices rules and regulations.
About Us:
The Metropolitan Council is the regional policy-making body, planning agency, and provider of essential services for the Twin Cities metropolitan region. To find out more about the Council and how we serve the Twin Cities region, please click here: http://metrocouncil.org/About-Us/Organization.aspx.
Examples of Duties
• Promote organizational compliance with state and federal record-keeping laws, statutes and regulations including the ongoing development and management of retention schedules, and the preservation and protection of Council records
• Assess the records management and data practices procedures of each division within the Council and collaborate with staff at an enterprise level to develop strategies to support increased integration and collaboration
• Develop and maintain policies/procedures/organizational activity to support the principles and requirements of the MN Data Practices Act
• Manage contracts for secure off-site storage and the procurement of specialized storage solutions for paper records.
• Develop and Provide appropriate training to support records management best practices across the organization
• Develop records management strategies to support the long-term objectives of the Enterprise Content Management strategy plan as well as the Metropolitan Council’s Thrive 2040 principles
Qualifications
Education / Experience:
Bachelor’s Degree in Library Science, Law, Public Administration, Business Administration or related field AND five (5) years of experience as a records manager in a public organization including at least two (2) years of supervisory or lead work experience.
OR
Equivalency: Nine (9) years of experience as a records manager in a public organization including at least two (2) years of supervisory or lead work experience
In addition to the above required or equivalent education and work experience the following are highly desired:
Certification as a Certified Records Manager (CRM)
Experience serving as the Data Practices Compliance Official in a public organization
Knowledge Skills and Abilities:
• Advanced knowledge of records management best practices in a large public organization
• Knowledge of state and federal laws, statutes, and regulations pertaining to records management/retention/destruction and data practices
• Knowledge of performance measurement, project management, and business analysis techniques and principles
• Experience managing external vendor contracts including oversight and fiscal analysis
• Knowledge and experience managing digital imaging processes and projects
• Experience with Microsoft Project
• Experience with SharePoint
• Advanced experience with Microsoft Word, Excel, PowerPoint, Outlook
• Experience with Visio
• Extensive experience implementing and managing a records management system
• Ability to communicate and conduct training with stakeholders of diverse skills and abilities in a clear and concise manner
• Ability to create performance metrics to identify and effectively communicate relevant outcomes
• Ability to apply management and supervisory best practices
• Ability to research and analyze historical organizational practices and policies and recommend and implement process improvements as applicable
• Ability to effectively lead teams of stakeholders with varied perspectives and backgrounds
Supplemental Information
Union/Grade: Management Association (MANA) / Pay Grade I
FLSA Status: Exempt
Safety Sensitive: No
Selection Process
All experience and education must be verifiable. Candidates will move forward in the process based on the results of the following steps:
• Minimum Qualifications Review
• Education and Experience Review & Rating
• Oral Exam (structured panel interviews)
• Selection Interview / Final Interview
Please note
Candidates who move to selection/final interview step may be asked to provide a sample of their current or recent work.
Work Environment
Work is performed in a standard office setting. Occasional travel between primary Council work sites in the Twin Cities Metro area. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position.
All employment offers are conditional upon a review and verification of education, employment and driving record (if applicable) as well as passing a pre-employment drug screen for new hires. Offers are also conditioned upon passing a criminal background check for new hires. Convictions are not an automatic disqualification from the selection process.
The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis. Convictions are reviewed based upon the relatedness of the conviction to duties of the position as well as a candidate’s ability to demonstrate adequate rehabilitation. Metropolitan Council employees who are applying for positions which are safety sensitive; supervisory/managerial; located in Finance, Information Services (IS) or Human Resources; or have access to financial records, files/databases, cash, vouchers or transit fare cards will be required to pass a criminal background check.
Please note
Making a false statement or withholding information (misrepresentation) may cause an applicant to be barred from consideration for the position. The Metropolitan Council is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. If you have a disability that requires accommodation during the selection process, please notify Human Resources at 651-602-1398.
Original posting and application information