Library Associate 2: Temporary – University of Minnesota Twin Cities

Job ID: 328318
Location: Twin Cities
Job Family: Libraries & Museums
Full/Part Time: Part-Time
Regular/Temporary: Regular
Job Code: 8416A2

• Bachelor’s degree and 2 or more years of relevant library experience, equal to six years.
• Demonstrated knowledge of and professional experience with processing, arrangement, and description of archival collections.
• Demonstrated project management skills, experience and success, with evidence of effective project planning, management, and completion with ability to meet deadlines and ensure regular workflows.
• Excellent oral and written communication skills.
• Position requires the operation of a stock picker (will train).

• Master’s degree in related field.
• Ability to work independently and in cooperation with colleagues in service-oriented, collaborative environment
• Supervisory experience.
• Demonstrated leadership, problem-solving, multitasking, and organizational skills.
• Experience using ArchivesSpace or similar archival content management system.

About the Job


Reference Assistance and Collection Service – 30%
• Provides excellent customer service.
• Determines user information needs and follows through with resources and referrals, schedules visits, and provides long distance research assistance.
• Assess reproduction requests for compliance with copyright, and assess all access requests for collection restrictions. Maintain secure documentation.
• Explains the unique character of archival holdings when necessary, and provides assistance in navigating archival resources and careful handling.
• Patron service may include document retrieval/re-shelving and scanning in the absence of student assistants.
• Reference work is shared with the Curator.
• Assists in donor relationship building; especially at the point of collection acquisition.

Processing and Metadata Creation– 50%
• Lead descriptive metadata creation following archival metadata standards, such as EAD and DACS, and other best practices.
• Track and maintain created metadata (internal and ArchivesSpace), conduct quality control checks.
• Arrange and describe collections, determine appropriate system of cataloging or organization; organize and inventory contents and place in appropriate containers with a focus on the Ralph Rapson Papers.
• Create and update finding aids, accession records, and shelf list data in Archives Space.
• Create metadata for materials digitized in-house by Digital Library Services.
• Supervise student and volunteer staff in processing and description tasks as needed.
• Consult with Libraries’ Preservation Strategist and or Head of Archival Processing to determine best course of action for fragile, deteriorating, or damaged materials.

Administration – 20%
• Maintain day-to-day office and operational routine in unit:
• Direct student employee tasks with unit goals in mind. May be called upon to supervise students or volunteers as needed.
• Manage scan request projects: ensure proper care of materials in the digitization process, tracks project movement through project through cycle to completion and refiling of materials (physical and digital).
• Seek to enhance workflows for both digital and physical collections.
• Accurately track and report on circulation/use data.
• Coordinate and assist with unit promotion and public engagement efforts, including identifying opportunities and event planning/management.
• Write on or promote the collections as opportunities arise.

About the Department
The Archives and Special Collections Department consists of 14 archival and special collections libraries as well as Central Processing and Research Services. The ASC Department is part of the Research and Learning Division of University of Minnesota Libraries. The department’s primary tasks are to acquire process, describe, physically manage, and provide access to archival materials, manuscripts, archives, rare books, and other special collections held at the University of Minnesota, Twin Cities Campus.

The Northwest Architectural Archives collects the records of architects, engineers, contractors, landscape architects, and interior designers from a region which includes Minnesota, western Wisconsin, northern Iowa, and the eastern Dakotas. Every type of document generated by these individuals and firms is collected: drawings of all kinds, specifications, job files, and photographs are chiefly sought. The collections span nearly 130 years of work by many notable practitioners.

Original posting / application information: Visit the U of M Careers page and search for job id #328318