Interiors Material Librarian / Archive Administrator – BWBR

BWBR, a full-service architectural and interior design firm with a diverse practice and history dating back to the 1920s, has an opportunity available for an Interiors Material Librarian / Archive Administrator.

The role of an Interiors Materials Librarian / Archive Administrator supports a range of activities and processes included within the design and operations frameworks. This role would work most closely with firm’s Interior Designers. Additional collaboration will be facilitated among information technologists, project teams, graphic designers, and operations.

Job Responsibilities: This role is responsible for carrying out the activities to support materials library management (interior, architectural, and graphics materials), assisting interior designers with a variety of project-related tasks, keeping abreast of and communicating current design and material trends, administering project archiving and storage standard processes, and being a resource for all project teams. The person in this role will also be responsible for coordinating efforts for scheduling industry rep firm visits and other industry-related events.

This job description reflects the current understanding and core activities of the role. Changes to the emphasis of the duties may be required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work.

The Archive Administrator/Materials Librarian would be tasked with the following (but not limited to):
• Coordinating industry rep visits for materials updates and lunches, and updating contact information in central contacts database.
• Organizing and keeping current interior and architectural material samples, being a resource for material selection and possibly involved in offering material alternatives as directed.
– Maintain the existing samples, keep spaces tidy, and ensure their correct location
– Assist with curation and rotation of different exhibitions
– Assist with information search requests for design team members
– Preparation of materials for meetings
• Order new samples and return samples to vendors as well as assembling material boards and binders for internal and client-facing presentations
• Develop an understanding of and help facilitate project storage needs, working closely with all project teams
• Be the primary resource for administering project archiving standards throughout the project lifecycle (digital and physical clean up and archiving), mentoring project staff on protocols for proper digital and physical lifecycle management.
• Contribute or otherwise assist as required

Qualities, Skills and Experience:
• Extreme Organization Skills: Will be receiving direction and requests from multiple staff during any given day/week. Organizational ability is needed to keep accurate information and prioritize tasks. Ability to manage time efficiently.
• Resourceful and Resilient: Becoming fully integrated into our practice and understanding availability of resources, being proactive to seek new sources of information or ways of delivering a solution. Being resilient to cope with conflicting demands and able to prioritize duties and work under pressure.
• Communication Skills: Excellent listening, written, and verbal communication skills. The “soft skills” of collaborating, facilitating, and communicating to all stakeholders are at the heart of the role. Time will be spent coordinating and networking with industry reps through phone-based, email-based, and face-to-face communication. Ability to build good relationships at all levels, internally and externally.
• Design and Architecture Materials Knowledge: Some knowledge of materials, furniture, and applications for commercial interior design and architecture is preferred for directed tasks assisting design staff with project needs.
• Proactive Approach: Ability to take initiative in response to instruction and be proactive in their approach to work.

Degree or participation in undergraduate architecture/design degree or similar is preferred. Librarian and/or archiving skills or interest preferred. Knowledge and experience with the architecture/design industry a plus. Willingness to learn new skills.

BWBR believes a healthy work culture is a culture that promotes health and wellness beyond your work. The diverse and dynamic interests of those who work here provide opportunities, both organized and impromptu, for individual pursuits and exploration. Click here to learn more about our culture.

We offer a vibrant, professional office setting in the Lawson Commons Building in downtown Saint Paul, conveniently served by multiple bus routes and offering various parking options. With an office of more than 150 people, we provide a work environment designed to engage, empower, and enhance both those we work for and those we work with.


Original posting / application information