Job ID: 315445
Job Title: Circulation Department Library Assistant 3 – Law Library
Job Code: 4997
Location: Twin Cities
Empl Group: AFSCME Unit 7 – Technical
Regular/Temporary: Regular
Full/Part Time: Full-Time
Qualifications
Required
• High School diploma/GED
• Five years relevant library experience. College education can be substituted for experience on a year for year basis up to three years.
• Relevant supervisory experience
• Relevant customer service experience
• Must be able to lift 30 pounds and push/pull 50 pounds.
Preferred
• Experience working in an academic law library
• Demonstrated commitment to a very strong service philosophy
• Demonstrated very strong communication, marketing, and problem solving skills
• Demonstrated ability to work well in a large organization and across departmental lines
• Experience with management of legal materials, including looseleaf services
• Demonstrated ability to take initiative and independently prioritize multiple and competing work assignments
• Demonstrated ability to maintain established work standards and procedures, as well as adapt easily to procedural changes
• Knowledge of legal bibliographic and citation formats
About the Job
This position is covered by the AFSCME Technical Union. Union/Fair share deductions may be made.
This position supports the operations of the University of Minnesota Law Library Circulation Department.
Scheduled work days: Monday – Friday. This position reports to the Circulation Department Stacks Manager.
Responsibilities
30% Circulation Desk Operation and Department Supervision Assistance:
Supervise and maintain the routine operation of the Circulation Desk. Open and manage the Law Library circulation and reserves desk during scheduled times. Staff the Circulation Desk for at least fifteen hours per week during designated times, and other times as needed for coverage. Supervise and maintain study room reservations page and enforce study room reservation policies. Maintain circulation hold shelf and coordinate with relevant departments when hold shelf issues arise.
Respond to user inquiries pertaining to Law Library services and policies. Independently determine how to appropriately direct patrons to the library services, areas of collection, or other departments to best suit their needs. Respond to patron concerns regarding situations affecting the safety, security, and usability of the Law Library. Promptly resolve customer service problems and relay concerns to other Law Library staff as appropriate. Instruct and assist users in the operation of reference computers, photocopiers, Gopher Gold dispenser, microfilm/fiche reader/printer and other equipment as needed.
30% Departmental Student Employee Management:
Hire, train, and supervise library circulation desk student employees in consultation with the Access Services Librarian. Manage student employee scheduling, organize workflow, and oversee staffing of the circulation desk. Design, implement, and execute training/orientation program for circulation student employees in consultation with the Circulation Department Stacks Manager. Maintain and update circulation desk procedure manuals. Instill importance of very strong customer service attitudes upon student employees and act as a model of excellent service. Conduct performance reviews with circulation department student employees and, in consultation with the Stacks Manager, make recommendations for promotion of student employees. Responsible for taking appropriate disciplinary action or terminating student assistants, in consultation with the Access Services Librarian.
15% Looseleaf Collection Management:
Responsible for administration and management of the looseleaf collection. Coordinate with Acquisitions Department regarding missing materials and ordering updated materials. Frequently check the online library system to monitor status updates for looseleaf supplements. Prioritize filing, organization, and distribution of looseleaf periodicals. Personally handle and respond to issues associated with foreign language and problematic sets. Train and supervise staff and student employees in filing looseleaf supplements, emphasizing importance of accuracy and efficiency.
10% Library Communications and Events:
Maintain circulation department bulletin board which advertises new materials and library announcements. Collaborate with the Access Services Librarian on other library marketing and communications as requested. Assist with website update projects. Plan Law Library-hosted events in collaboration with the Access Services Librarian. Oversee and facilitate decorations, setup, and cleanup of events with help of other library staff and student assistants.
5% Course Reserves Backup:
Manage online and physical course reserves when designated Library Assistant for Course Reserves is absent. Respond to questions about course reserves when Library Assistant for Course Reserves is absent.
10% Other Duties:
Manage displays of faculty publications. Assist with book repair and other cross-departmental projects as needed. Other duties as assigned.
Pay range: $17.97 – $31.47 hourly
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your “My Activities” page and uploading documents there.
To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).
Full online posting and application information