Assistant / Associate / Head of Acquisition and Resource Management for Libraries – St. Olaf College

Required Documents: Cover Letter, Resume
Position Title: Assistant / Associate / Head of Acquisition and Resource Management for Libraries
Department: Library
Position Summary: To provide leadership and coordination to acquisitions and resource management department, and to share in the responsibility of providing the St. Olaf community with library services.

We are looking to hire a candidate at either the Assistant or Associate level (requirements listed in job description) OR at the Head level (requirement is more experience in an Acquisition and Resource Management librarian capacity).

Position Description:


Leadership – 30% of time
• Provide leadership and coordination for the library acquisitions and materials management (ARM) services.
• Serve on the Library Leadership Team and contribute to library-wide planning, policy-making, goal setting, and the development and leadership of new services and initiatives.
• Serve as the college representative at local, regional, and national meetings and events and represent the Chief Information Officer for Libraries and IT (CIO) as requested.
• Serve as a member of the Bridge Management Team to lead the Carleton and St. Olaf Libraries in the overall planning, management and evaluation of Bridge Consortium programs, activities and services and explore new areas for cooperation and collaboration.
• Monitor and evaluate trends and developments relevant to academic libraries, particularly in the areas of acquisitions, metadata standards, cataloging practices, authority control and digital and electronic collection management.

Acquisitions and Resource Management Department – 30% of time
• Plan, organize and oversee all aspects of resource acquisitions and licensing
• Establish and evaluate ARM department policies, standards, procedures, workflows, and goals with a focus on overall operational efficiency and closely coordinates these efforts with Technical Services at Carleton.
• Oversee the work of staff members and student workers involved in the acquisition, processing, continuation and cancellation of physical materials, online databases, electronic archives and sets, standing orders, foreign orders and all print and electronic serials.
• Implement efficient automated acquisitions workflows wherever possible.
• Develop budgets and cost estimates for anticipated and ongoing department needs.
• Lead the St. Olaf Acquisitions and Cataloging teams and co-manage the Bridge Cataloging and Acquisitions Working Groups.
• Monitor and evaluate trends and developments relevant to academic libraries and archives, particularly in the areas of acquisitions, metadata standards, cataloging practices, authority control and digital and electronic collection management.
• Evaluate, plan, and coordinate special project needs related to the management of the libraries’ collections. Investigate alternate funding and staffing sources when appropriate.
• Oversee the creation, acquisition, integration, and lifecycle management of metadata and the supporting processes.
• Supervise the creation and maintenance of the bibliographic, item, and other data records for the collections including the evaluation of vendor -provided catalog records and batch loading/updating of bibliographic and authority records.
• Implement automated workflow for record processing whenever possible and uses contract services whenever cost effective
• Provide strategic guidance for the coordination of cataloging and discovery services including working closely with Bridge staff to ensure clear, consistent and current user-focused access to, and presentation of, Bridge holdings. Ensure that bibliographic, order, item and serials records are created and coded in a way that allows resources to be easily discovered and to provide accurate and useful statistics to staff, library administrators, and other important stakeholders
• In collaborations with the Head of Access Services, oversee the maintenance of the physical collection.

Collaboration – 15% of time
• Collaborate with the Head of Collection Development to manage and maintain the library materials budget.
• Work with the Head of Collection Development to implement new policies and to prepare regular and special reviews of the periodical and electronic resources collections.
• Serve as backup and support for systems librarian in the areas of library system configuration and maintenance, assisting with technology needs, administering library staff wikis, mailing aliases, and shared drive.
• Supervise the collection and extrapolation of all library resource statistics and the preparation of reports including those related to the Libraries’ budgets and expenditures. Develop and manage tools for extracting and evaluating statistics.
• Work collaboratively and in tandem with peers at Carleton College to ensure that work is not duplicated and that costs are contained or reduced.
• Provide services to Carleton College as needed and participate in all appropriate Bridge working groups, meetings and functions.
• Participate in Carleton collaboration teams and task forces.

Supervisory Responsibilities – 5% of time
• Hire, train, and supervise employees.
• Develop and manage productivity, quality and service goals and objectives for ARM.
• Approve timecards.
• Conduct performance evaluations.

Library Staff Work – 5% of time
• Participate in staff meetings.
• Participate in Library team assignments.
• Perform other duties as assigned.

• Ability to foster teamwork, communication, and collaboration within and between the library departments and the greater St. Olaf community.
• Ability to communicate effectively in both oral and written form
• Skill in using computer applications including spreadsheet and word processing software
• Skill in interpersonal, organizational and managerial techniques
• Skill in implementing best practices in cataloging, e-resources and acquisitions
• Skill in using the principals of library standards cataloging, subject analysis, classification, and authority control including recognized rules and standards (LRM, RDA, LCRIs, LC-PCC PSs, LCSH, LCC, and MARC)
• Skill in working with current and emerging standards for libraries and archives (AACR2, DACS, LCSH, etc.)
• Skill in using technologies to automate work flows and processes
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems
• Ability to hire, train and supervise others
• Ability to effectively use technology and an interest in learning about technology
• Ability to travel to Carleton College campus on a daily/weekly basis
• Ability to lead, manage, and motivate staff
• Ability to lead, manage and triage multiple large-scale projects
• Ability to deal with pressure situations
• Ability to foster teamwork, communication, and collaboration within and between the library departments and the greater St. Olaf community
• Ability and willingness to support, respect and commit to embracing diverse backgrounds, values and points of view to build a strong and inclusive community including faculty, staff, students and constituents

Required Qualifications:

Education: Bachelor’s Degree

Experience: 3+ years of experience working in technical services group in a library or archive; 1+ year of supervisory and/or leadership experience; 3+ years experience using a LMS (Alma, Siera, etc.); maintain a valid driver’s license and meet St. Olaf College driver authorization criteria with a satisfactory driving record
Desired Qualifications:

Education: MLIS Degree

Experience: 5+ years of experience leading a technical services group; 5+ years of supervisory and leadership experience; experience with digital repository applications (such as DSpace, Islandora, ContentDM, etc.); experience using programming languages and technologies to extract and manipulate data; experience applying EAD, DACs, and MARC standards to archival records; experience working in a library consortium environment; experience using Alma; experience with archival software (such as Archivespace, Archon, etc.)

Type of Position: Staff – Full-time Regular
FTE: 1.0
Months per Year Position Will Work: 12
Open Until Filled: Open Until Filled
Shift (Days/Hours): Monday – Friday, 8:00 a.m. – 5:00 p.m.; occasional evening and weekend hours; travel up to 2% of work schedule, which includes local (Twin Cities metro area) and national travel; overnight trips average 3-5 trips per year.
Classification: Salaried

Original posting / application information