Job ID 347757
Location Twin Cities
Job Family Libraries & Museums
Full/Part Time Part-Time
Regular/Temporary Regular
Job Code 8416A2
Employee Class Civil Service

About the Job

Processing Archivist (50% time – 1 year temporary appointment)
Location: Central Processing Unit, Archives and Special Collections, Elmer L. Andersen Library
Supervisor: Lisa Calahan, Head of Archives Processing
Appointment: .Part Time – 20 hours per week
Term: 1 year
Hourly Payrate:  $26

Duties and Responsibilities
The Processing Archivist position is a 1 year, part-time, position for the University of Minnesota Archives and Special Collections, a Department of the University of Minnesota Libraries. The Processing Archivist is responsible for processing archival collections for the Department. The Archivist will work closely with the Head of Archival Processing and Collection Unit staff.  The Archivist will lead processing and arrangement of collections, the development and completion of finding aids in compliance with best practices, and participate in training and supervision of student staff.  The position reports directly to the Head of Archival Processing.

Duties and Responsibilities
Develop processing work plans with milestones for project completion
Using national and local standards, coordinate processing of materials with Head of Archives Processing
Conduct background research on individual creators, departments, and affiliated organizations
Recommend deselecting or deaccessioning, when appropriate
Lead descriptive and structural metadata creation following archival metadata standards and best practices
Participate in the training and supervision of student processing staff
Contribute to Department committees or working groups related to archival description
Work collaboratively to create work procedures and improve workflow
Participate in relevant internal training opportunities


Required Qualifications
Bachelor’s degree and 2 years of related experience, or a combination of related education and work experience to equal 6 years
Ability to work independently and in cooperation with colleagues
Strong time management, organizational skills, and attention to detail
Demonstrated ability to work effectively with individuals from diverse communities and cultures
Demonstrated ability to analyze information and create work plans based on analysis

Preferred Qualifications
Evidence of effective project planning, management, and completion with the ability to meet deadlines
Demonstrated knowledge of processing, arrangement, and description of archival collections
Demonstrated experience with archival descriptive and metadata standards, including DACS and EAD
Experience using ArchivesSpace or other management software
High tolerance for ambiguity, yet capable of working with considerable detail
Ability to work independently and make independent decisions
Demonstrated problem-solving, multitasking, and organizational skills

About the Department

Program/Unit Description
The University of Minnesota Libraries Department of Archives and Special Collections (ASC) is one of the largest archival holdings in the country.  The Department comprises 14 distinct collecting units, most of which include archival materials, and has relationships with other special collections units in the Libraries, including the Wangensteen Historical Library of Biology and Medicine and the Andersen Horticultural Library.  ASC has close working relationships with the Libraries IT service areas, as well as Collection Management and Preservation.

How To Apply

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.