Library Associate 3 Supervisor (Metadata Specialist Supervisor) – U of M Twin Cities

Job ID: 329583
Location: Twin Cities
Job Family: Libraries & Museums
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 7998A3


Required Qualifications
● Bachelor’s degree and 4 years of related experience; or a combination of related education and work experience to equal 8 years
● A minimum of three years experience managing employees
● A minimum of three years cataloging/metadata experience
● Demonstrated understanding of libraries’ cataloging standards, procedures, and systems, including Resource Description and Access (RDA), Library of Congress Classification, Library of Congress Subject Headings, and OCLC Connexion
● Strong interpersonal skills and attention to detail
● Excellent verbal and written communication skills
● Strong time management and organizational skills

Preferred Qualifications
● Experience cataloging special collections/rare materials
● Familiarity with rare book cataloging standards, including Descriptive Cataloging of Rare Materials
● Previous project management experience
● Basic reading knowledge of one or more foreign languages
● Relevant post-undergraduate work experience in an academic library
● Experience with the Ex Libris library management system, Alma
● Experience in training and writing documentation

This 12-month full-time Data Management & Access Department position is responsible for the creation of bibliographic and inventory records for physical, electronic, and digital works, primarily for special collections materials. The position assists with department workflow, documentation, and project management. Staff in this position will supervise four library assistants. The position reports to the department head.

Duties and Responsibilities
(55%) Supervision
Manages and supervises library assistant staff in the Data Management & Access department including:
● Defines and assigns work to be done; develops job descriptions and job standards in collaboration with director and other department unit managers.
● Facilitates accomplishment of goals and objectives and achievement of targets.
● Recruits, hires new staff, and provides employee orientation and training.
● Promotes effective communication between staff through scheduling and conducting staff meetings, and resolving conflicts among staff within the department and/or between units and departments.
● Supports staff participation in division and library-wide meetings and events.
● Facilitates and encourages education and development of staff by identifying needs and supporting/providing training, developing documentation and standards for job related tasks, and helping develop staff potential.

(35%) Cataloging/Metadata
● Creates complex copy and complete original cataloging records for all formats of collection materials to national standards
● Using Alma normalization and other software tools, loads and/or changes metadata records in Alma

(10%) Collaborative Efforts & Coordination
● Serve as a cataloging resource for students and staff library assistants in the department for authority work, classification, subject headings, and cataloging questions
● Triage and/or resolve ServiceNow incidents/requests as appropriate.
● Provide departmental training, organizing, reviewing, and monitoring of work, and assist with writing or review of documentation
● Participate in committees or working groups and interact with other section members to problem-solve, create work procedures, and improve workflow
● Monitor and evaluate trends and developments relevant to academic libraries, particularly in the area of cataloging and metadata
● Collaborate with staff within the department and external to it to discover ways to optimize workflow
About the Department

Program/Unit Description
The Data Management & Access Department (DMA) has a diverse portfolio of responsibilities. As a department in the Data & Technology Division, DMA provides leadership, consultative services, and practical application of metadata content standards and schema for discovery and access of Libraries’ materials and resources. The department provides operational and technical leadership for the Libraries’ enterprise integrated library system (Alma), technical leadership for our front-end systems (Primo and Leganto), and expertise and direction for analytics, reporting and the systematic collection and analysis of organizational data for the Libraries. Department staff are actively involved in the national initiatives of the Library of Congress Program for Cooperative Cataloging (PCC), including BIBCO, NACO, SACO, as well as BIBFRAME, and committee/program activities in the Big Ten Academic Alliance (BTAA), and Ex Libris users’ groups (ELUNA and IgeLU).
How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

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Background Check Information
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Original posting / application information