Library Associate 2 (Metadata Specialist) – University of Minnesota Twin Cities

Job ID: 329581
Location: Twin Cities
Job Family: Libraries & Museums
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 8416A2


Required Qualifications
● Bachelor’s degree and 2 or more years of relevant library experience.
● Experience with electronic resource description and access
● Demonstrated understanding of libraries cataloging standards, procedures, and systems, including Resource Description and Access (RDA), Library of Congress Classification, Library of Congress Subject Headings, and OCLC Connexion
● Experience in successful trouble-shooting and problem solving
● Strong interpersonal skills and attention to detail
● Excellent verbal and written communication skills
● Strong time management and organizational skills

Preferred Qualifications
● Master’s in Library Science
● Ability to work independently and in cooperation with colleagues from a variety of cultures and communities in a service-oriented, collaborative environment.
● Previous project management experience
● Basic reading knowledge of one or more foreign languages
● Relevant post-undergraduate work experience in an academic library
● Experience with the Ex Libris library management system, Alma
● Experience in training and writing documentation
● Supervisory experience.

Position Overview
This 12-month full-time Data Management & Access Department position is responsible for the creation of bibliographic and inventory records for electronic, digital, and physical titles. Additionally, the position assists with department workflow, documentation, and project management. Staff in this position may supervise students. The position reports to the department head.

Duties and Responsibilities
(65%) Metadata Creation
● Create descriptive metadata and inventory records for electronic and digital resources.
● Batch edit and load bibliographic records for electronic resources according to national and local standards and system-specific best practices.
● Perform authority work including potential creation of authorized heading records
● Maintain data integrity in the Libraries’ library management system
● Analyze and resolve problems resulting from batch loading processes for electronic bibliographic records
● Perform original and complex copy cataloging for physical monographic materials in general and special collections.
● Analyze content and assign appropriate subject headings, other access points, and classification for these items
● Assist in identifying areas of metadata remediation and planning to address the issues

(15%) Project Management
● Develop and implement overall work plans for cataloging/metadata and data remediation projects and manage milestones for work/project completion
● Manage departmental cataloging outsourcing program
● Assist in creating, reviewing, and maintaining department documentation

(10%) Supervision
● Supervise and manage students and work with staff in completion of projects/tasks
● Recruits, hires, and provides employee orientation and training for student staff
● Defines and assigns work to be done; develops job descriptions and job standards in collaboration with director and other department unit managers

(10%) Collaborative Efforts & Coordination
● Serve as a cataloging resource for students and staff library assistants in the department for authority work, classification, subject headings, and cataloging questions
● Triage and/or resolve ServiceNow incidents/requests as appropriate.
● Provide departmental training, organizing, reviewing, and monitoring of work, and assist with writing or review of documentation
● Participate in committees or working groups and interact with other section members to problem-solve, create work procedures, and improve workflow
● Monitor and evaluate trends and developments relevant to academic libraries, particularly in the area of cataloging and metadata
● Collaborate with staff within the department and external to it to discover ways to optimize workflow
About the Department

Program/Unit Description
The Data Management & Access Department (DMA) has a diverse portfolio of responsibilities. As a department in the Data & Technology Division, DMA provides leadership, consultative services, and practical application of metadata content standards and schema for discovery and access of Libraries’ materials and resources. The department provides operational and technical leadership for the Libraries’ enterprise integrated library system (Alma), technical leadership for our front-end systems (Primo and Leganto), and expertise and direction for analytics, reporting and the systematic collection and analysis of organizational data for the Libraries. Department staff are actively involved in the national initiatives of the Library of Congress Program for Cooperative Cataloging (PCC), including BIBCO, NACO, SACO, as well as BIBFRAME, and committee/program activities in the Big Ten Academic Alliance (BTAA), and Ex Libris users’ groups (ELUNA and IgeLU).
How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).

Background Check Information
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Original posting / application information