Late Night Supervisor/Course Materials Specialist- University of St. Thomas

Number of Openings: 1
Closing Date: Open until Filled
Type of Search: Staff
Who May Apply: This position is open to all qualified applicants.
Position Number: 400018
Campus: St. Paul
Department/Unit: Libraries
FLSA Status: Non-Exempt/Hourly
Employment Type: Full-Time Staff
Assigned Months per Year: 12
Benefits Eligible: Yes

The University of St. Thomas invites qualified candidates to apply for a Late Night Supervisor position within the O’Shaughnessy-Frey Library.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:
• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

The purpose of this position is to supervise library operations during the late night shift (9:00 pm to 2:00 am) at the O’Shaughnessy-Frey Library. This position is also the library’s lead in providing access to course materials via the Leganto application and the Alma course reserves system. This position is also responsible for working with Public Safety to maintain a secure environment for students during late night hours.

Course Materials Specialist
• Monitor library systems for new Course Materials requests. Process and manage these requests to be course-ready, communicating with faculty as needed.
• Manage the library’s physical course reserves requests from receipt to delivery, communicating with faculty as needed.
• Interpret and administer the libraries’ policies for copyright and fair use.
• Maintain both public-facing and internal documentation for Leganto and course reserves services.

Library Operations Supervisor
• Provides face-to-face, phone, and email assistance to library patrons. Refers questions to liaison librarians when appropriate.
• Monitors library space usage.
• Provides backup technical and equipment assistance.
• Closes the library in a timely manner.
• Provides leadership in special or emergency situations.

Student Supervision
• Trains, assigns tasks, evaluates performance, coaches student workers to successful job performance.
• Communicates with other supervisors regarding student personnel issues, e.g., hours worked, absences, performance issues.
• Will develop training materials for student workers.

Circulation, Collections, & System Management
• Monitors and identifies areas in library’s circulating and reference collections for ease of retrieval, overcrowding, and cleanliness. Trains students to shelf-read, shift, and clean the stacks. • Monitors conditions of library items and recommends mending when needed. Works with peers to relieve overcrowding.
• Trains student workers on circulation policies and procedures and oversees desk activities during their shift. Creates, troubleshoots, and modifies patron and bib/item records in library system using current standards and conventions. Reports problems, issues, concerns, and offers suggestions regarding policy and procedure. Runs reports daily, weekly, month, and annually.
• Assists interlibrary loan department with retrieving items from the stacks, scanning, and processing requests.
• Maintains ”New Books” shelf.


Minimum Qualifications
• High school diploma or the equivalent
• Three years of related library experience
• Ability to work the scheduled shift 9:00 pm to 2:00 am.

Preferred Qualifications
• Bachelor’s degree
• Library experience preferably in circulation at an academic institution
• Knowledge of and/or experience with automated library systems. Knowledge of circulation and course materials practices and procedures. Aptitude with library and office technologies. Basic familiarity with print and electronic reference resources and services.

Physical Requirements
• The ability to work in and move about a library setting. The ability to use a computer and other office equipment.
• The ability to transport materials and equipment weighing up to 50 pounds.
• The ability to push/pull a library book cart weighing up to 100 pounds. The ability to read printed materials and a computer screen.

On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

Original posting / application information