Document Management Coordinator – Metropolitan Council

Salary: Depends on Qualifications
Location:  390 Robert St. N., St. Paul MN 55101, MN
Job Type: Full-Time
Department: Environmental Services
Job Number: 2018-00142
Closing date and time: 6/13/2018 at 11:59 PM Central Time (US & Canada)

Who We Are
Metropolitan Council is seeking a full-time Document Management Coordinator to join our Environmental Services Division.

Hiring Range: $65,042 – $68,432 Annually
Full Salary Range: $65,042 – $92,269 Annually
Salary is based on the selected candidate’s education, qualifications, internal pay structures and our competitive compensation package.

Join an award-winning wastewater industry leader in protecting our environment! Metropolitan Council Environmental Services (MCES) is an operating division of the Metropolitan Council. MCES operates and maintains the wastewater collection and treatment system for the Minneapolis-St. Paul seven-county metropolitan area, which includes approximately 600 miles of regional sanitary sewers and eight regional wastewater treatment plants. MCES treats an average of 250 million gallons of wastewater daily, providing cost-effective service to more than 2.6 million people in 109 customer communities. MCES treatment plants consistently earn state and national awards for complete compliance with their environmental permits. MCES also is nationally renowned for its superior work monitoring air and water quality and planning for a long-range water supply to meet future demand.
Working in the MCES Administration department, but providing services for the entire division, this position will lead MCES electronic content management, in collaboration with the Regional Administration (RA) Enterprise Content Management (ECM) department and MCES management and staff. This position will ensure that enterprise-wide and MCES programs related to electronic content, records, and intranet communications are communicated, supported, and implemented.

We are committed to supporting a diverse workforce that reflects the communities we serve.

About the Position:
The Document Management Coordinator will organize, manage and maintain the MCES library document management system and other data management, records retention, and related electronic and manual systems across the division. The incumbent will manage and monitor software upgrades for electronic data management systems and troubleshoot software problems.

To find out how the Metropolitan Council and the Environmental Services division serve the Twin Cities region, please click on the links for more information: and

What you can expect from us:
We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
We encourage our employees to develop their skills through on-site training and tuition reimbursement.
We provide a competitive salary, excellent benefits and a great work/life balance.

More about why you should join us!

What you would do in this job:

Examples of Duties
• Provide divisional coordination and leadership for document management systems, handling both digital and hard copy documents for MCES. Develop and implement business improvements and innovations to increase efficiency and effectiveness of document management systems.
• Lead, consult and assist in the development and operation of other MCES library and information management systems to ensure compatibility and efficiency across related systems. Create and design library databases to ensure the efficient delivery of information solutions to MCES personnel.
• Create and maintain MCES portion of the Council’s external website, ensuring all web pages and documents meet established content standards, ADA guidelines and file format standards.
• Develop, maintain and improve MCES SharePoint sites. Lead MCES intranet development and act as a resource for stakeholders and staff. Make recommendations, guide, coordinate and assist MCES personnel in creating and improving business team sites. Lead MCES efforts in conversion to SharePoint Online.
• Coordinate Data Practices Act requests. Assist MCES personnel with questions pertaining to records retention schedules.
• Research and information retrieval. Perform specific information gathering and document search/management projects at the request of MCES managers and staff.

What education and experience are required for this job (minimum qualifications):

Bachelor’s Degree in Library Science, Information Management/Technology, Business Administration, Communications, English, or a related field AND three (3) years of experience with library collections, technical document management, electronic content management systems, web communication systems, or related work.


High School Diploma or GED AND seven (7) years of experience with library collections, technical document management, electronic content management systems, web communication systems, or related work.


Master’s degree in a related field and at least one (1) year of experience with library collections, technical document management, electronic content management systems, web communication systems, or related work.

Required: A valid driver’s license with an acceptable driving record is required.

Knowledge, Skills and Abilities:
• Knowledge of library cataloging systems, bibliographic description, subject analysis, classification, authority management and content designation
• Knowledge of ADA accessibility requirements and skilled in producing ADA documents
• Knowledge of information architecture and navigation for website content
• Knowledge of electronic document management systems
• Knowledge and current awareness of issues and trends in information storage, retrieval and web technology
• Intermediate skill in Microsoft Office (Word, Excel, PowerPoint and SharePoint)
• Skilled in using enterprise content management systems
• Skilled in editing, writing, and presentations
• Ability to handle multiple projects
• Ability to work both collaboratively and independently; self-directed
• Ability to work with all levels of the organization
• Ability to problem solve issues
• Ability to communicate and conduct training with stakeholders of diverse skills and abilities in a clear and concise manner
• Ability to research and analyze current practices and recommend and implement process improvements as applicable

Additional information:
Union/Grade: American Federation of State, County, and Municipal Employees/Grade G
FLSA Status: Exempt
Safety Sensitive: No

Work Environment:
Work is performed in a standard office setting in downtown St. Paul. Some travel will be required between primary work site and other site offices and treatment plants in the Twin Cities Metropolitan area. Other work sites may not be accessible by public transit.

What steps the recruitment process involves:
We review your minimum qualifications.
We rate your education and experience.
We conduct a structured panel interview.
We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test and a background check, which verifies education and employment, covers driving record (if applicable to the job) and any criminal record. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you’re applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. If you have a disability that requires accommodation during the selection process, please call Human Resources at 651.602.1398

Original posting / application information