Salary: $52,721.00 – $82,377.00 Annually
Location: Various Throughout Dakota County, MN
Job Type: Full-Time
Department: County Library
Job Number: 70700.18.001
Closing: 11/26/2018 4:30 PM Central
General Description
POSTING TYPE: Open
DEPARTMENT: Library
HOURS: Full-Time
HIRING RANGE: $52,721-$59,311/year (107 Grade Level)
SALARY RANGE: Click here to view full salary range of the position
LOCATION: Eagan
UNION: Non-Union
CLOSE DATE: 4:30 p.m. on Monday, November 26, 2018
Come join us at Dakota County and “Be more”! The work County government does is unique. You will not be just another employee; you’ll be a valued employee making a difference in the lives of Dakota County residents every single day. We employ nearly 1800 skilled individuals whose talents and contributions makes Dakota County a premier place to live and work. Will you be the next person to join us at Dakota County?
Dakota County Library is currently seeking an Administrative Coordinator to support the Dakota County Library at the administrative offices located in Eagan.
This position assists the Department Director to coordinate and analyze departmental activities, manage operational projects, and prepare, maintain, recommend and implement improvements to division or departmental policies and procedures, supports and coordinates key divisional/departmental management meetings.
Minimum Qualifications
Bachelor’s Degree in Business, Public Administration, or Communication AND
· Minimal three years of office management or project management experience
OR
· An equivalent combination of education and experience.
PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS:
· Progressively increased experience and responsibility in office management in a government setting.
· Library Experience
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position’s management approved work schedule is required for all positions.
1. Assist Library Director with planning, research, analysis, and reporting of Library projects; makes recommendations; prepares and disseminates reports.
2. Collect, analyze, and disseminate divisional or departmental management indicators and outcome measures.
3. Serve as Library’s liaison with Employee Relations and Open Enrollment:
· Schedules and organizes new hire orientation to the Library System.
· Coordinates with Facilities Management concerning employee security badges and access system changes.
4. Represent the division/department and serves on committees for special projects.
5. Develop and maintain divisional/departmental policies and procedures, monitor consistent implementation and application.
6. Establish computerized tracking systems to track and monitor the status of internal and external projects, issues, or requests.
7. Oversee Library Advisory Committee processes-prepares, maintains and tracks RBA’s through the process.
8. Coordinates Library BIP requests.
9. Coordinates procurement procedures with County Purchasing; develops budget tracking processes for the Library.
10. Serves as a liaison between departments or with the division to coordinate service levels, enhance communication, clarify issues and resolve problems.
11. Supervise administrative support staff, assign work, coach and evaluate performance, manage schedules and time off request.
ESSENTIAL FUNCTIONS: 1-10
Knowledge, Skills & Abilities and Work Environment
· Knowledge of County and department policies, programs, and procedures.
· Knowledge of accounting, statistical reporting and evaluation principles.
· Skilled in tracking and evaluating processes and systems.
· Ability to communicate effectively both orally and in writing.
· Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally.
· Ability to train, mentor, and motivate staff through involvement, participation, and cooperation.
· Ability to handle multiple tasks efficiently and effectively.
· Ability to plan, implement, and evaluate departmental management systems.
· Ability to exercise initiative, discretion, trust and independent judgment.
WORK ENVIRONMENT: The work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as briefcases, notebooks, and work papers. The work is typically performed in an adequately lighted and climate controlled office. May require occasional travel.
SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.
Original posting / application information